City of Grangeville

The City Council met in regular session on April 3, 2012 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:      
Del Houger
Mike Peterson
Brian Lorentz
Shelley Dumas
Rob Bentley
Wes Lester

City employees present were Public Works Director McFrederick, Chief Drew and Clerk Kennedy.  Attorney Green absent.

MINUTES:  The meeting was called to order and the minutes of the March 19th meeting were approved as presented by Councilman Peterson, second by Councilman Lester.  Motion carried by a unanimous vote of the Council present.

VISITORS:  Steve Didier a candidate for Idaho County Commissioner introduced himself to the Council. 

Daniel Fischer, 216 North Florence requested permission to have a 3’ temporary fence within the right of way in order to keep his kids out of the street.  The fence will be a 3’ roll wire fence with t-posts.  He’d like to have the temporary fence for 2 years and then once he has the funds maybe install a chain link fence.  On motion by Councilman Lester, second by Councilman Houger to allow Daniel Fischer, 216 North Florence, to install a 3’ temporary fence in the right of way on North 2nd and North Florence for 2 years and then he can come back for a renewal or a 4’ chain link fence.  Motion carried by a unanimous vote of the Council present. 

Jeff Kutner was present to let the City know that he is resigning as the City representative for both Ida-Lew and CEDA.  He has now joined as a private business and he will be representing his own business. 

COMMITTEE REPORTS:  The department had 48 cases written, 13 citations, 4 written warnings, 127 calls for service, 3 dogs and 5 cats handled.  The Police and Animal Control Report for March 2012 was accepted on motion by Councilman Lorentz second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

BUILDING PERMIT DRAFT ORDINANCE:  The Council received a copy of the draft ordinance for a penalty on building permits.  Through the list serve, Clerk Kennedy noted the standard is a double fee for those Cities that responded.    Kennedy also introduced an education suggestion from Claudia Roberts to have signs mounted at the City limits stating building permits are required in Grangeville. Because it would be a new fee, a public hearing will be held prior to adoption of the ordinance.

WWTP BID PROTEST:  Dean Haagenson with Contractors Northwest Inc. was present to seek justice and also to benefit the City since they were the low bidder.  He stated he can’t emphasize strongly enough that it is not the same project due to the dollar amount and the changes listed in letter and he felt CNI should be awarded the bid.  Mayor Walker stated he sympathized with CNI and felt it was commendable Dean was present to try to get the project.  He reiterated that the City attorney felt it was a rebid and advised the City to follow his recommendation from the previous meeting.  Councilman Houger questioned whether CNI had a copy of the rebid plans and they did. 

Mayor Walker questioned the Council to make sure their intent of the motion from the March 19th minutes on awarding the WWTP project bid to TML was for the base bid and alternate #1.  All of the Council responded that they understood and it was their intent that it was for both the base bid and alternate #1.

BUDGET HEARING FOR 2012-13:  On motion by Councilman Lester, second by Councilman Peterson to set September 4, 2012 for the budget hearing for 2012-13.  Motion carried by a unanimous vote of the Council present.

ORDINANCE NO. 872

(Ordinance No. 872 in its entirety on file in the City’s Ordinance File)

 AN ORDINANCE OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, WHICH SHALL BE KNOWN AS THE AIRPORT ZONING ORDINANCE; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF  ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.

On motion by Councilman Lester, second by Councilman Peterson to waive the three readings and read the Airport Zoning Ordinance by title only. ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Lorentz, Bentley, Peterson.  NO:  none.  The motion passed.

The Ordinance was read by title only.

On motion by Councilman Lorentz, second by Councilman Lester to adopt Ordinance No. 872 and move for its passage and adoption.  ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Lorentz, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 872 duly approved and adopted.

ORDINANCE NO. 873

(Ordinance No. 873 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, PROVIDING FOR THE REZONING OF A PARCEL OF PROPERTY FROM RESIDENCE ZONE A TO THE COMMERCIAL ZONE WITHIN THE CITY OF GRANGEVILLE; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF  ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.

On motion by Councilman Lorentz, second by Councilman Peterson that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted.  ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Lorentz, Bentley, Peterson.  NO:  none.  The motion passed.  Mayor Walker then declared Ordinance No. 873 duly approved and adopted.

BEER LICENSE AT THE RODEO GROUNDS:  Clerk Kennedy explained that the license is a regular beer by the drink license for the rodeo grounds for the rest of the license year.  It would only be able to be used in conjunction with an approved beer garden application since it is located on City property.  This license is not a catering permit.  On motion by Councilman Lester, second by Councilman Houger to approve the application submitted by Grangeville Country Club d/b/a Grangeville Country Club for the beer by the drink license at the Rodeo Grounds.  Motion carried by a unanimous vote of the Council present.

BANNER AND DONATION REQUEST FOR THE WALK FOR LIFE:  On motion by Councilman Lester, second by Councilman Lorentz to grant Hope and Clearwater Pregnancy Center permission to hang a banner from April 30 – May 15, 2012 and to donate four city pool day passes to the event.  Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE:  none
 
The meeting adjourned at 8:15 P.M.

 ________________________________
      Bruce Walker - Mayor
ATTEST:

________________________
Tonya Kennedy - Clerk

The City Council met in regular session on March 19, 2012 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:      
 Del Houger
Mike Peterson
Brian Lorentz
Shelley Dumas
Wes Lester
Rob Bentley

City employees present were Chief Drew, Public Works Director McFrederick, Attorney Green and Clerk Kennedy. 

MINUTES:  The meeting was called to order and the minutes of the March 5th meeting were approved as presented by Councilman Peterson, second by Councilman Lorentz.  Motion carried by a unanimous vote of the Council present.

AGENDA AMENDMENTS:  On motion by Councilman Lorentz, second by Councilman Houger to amend the agenda to include the WWTP Project’s Special Inspection Request for Qualifications and an Executive Session, because they were received after the agenda deadline.  Motion carried by a unanimous vote of the Council present.

VISITORS:  Rachel Young with Grangeville Arts requested permission to use Pioneer Park for the summer concert series on July 12, 19, 26 and August 2.  On motion by Councilman Lester, second by Councilman Peterson to allow the Grangeville Arts to use Pioneer Park for the summer concert series.  Motion carried by a unanimous vote of the Council present.  The action is pending the Clerk’s review of Pioneer Park’s calendar.

Jeff Kutner representing the Chamber of Commerce, was present to discuss the Ride Idaho event in which bicyclists will camp at Lions Park on August 8, 2012.  There will be approximately 425 people, which includes riders and support staff.  They would like entertainment and a beer garden that would run from dinner until about 9:30 pm.  The Chamber is working on a beer garden.  No other activities are scheduled in the park at this time.  On motion by Councilman Lester, second by Councilman Houger to allow Ride Idaho to use Lions Park to camp on August 8th with entertainment from 7:30-9:30. Motion carried by a unanimous vote of the Council present.  Councilman Lester would like to postpone the beer garden discussion until next meeting. 

Jeff Kutner explained that he has been the Ida-Lew and CEDA representative for the City for a number of years and Councilwoman Dumas has expressed an interest.  He would like to see her appointed as the City representative.

Louise Ellenberg requested permission to have the Walk for Life on May 12, 2012, using a police escort.  They would meet at Pioneer Park and then leave to walk to the high school at 9:30 a.m.  They would like to walk on the right side of Main Street and head to the high school with a police escort using the same route they have been using the last few years.  On motion by Councilman Lester, second by Councilman Peterson to allow the Walk for Life to start at the park about 9:30 a.m., use the pavilion and have a police escort on the designated route.  Motion carried by a unanimous vote of the Council present.

Councilman Lorentz made a motion, second by Councilman Peterson to approve the catering permit to use Grangeville Country Club’s permit at the Sts. Peter and Paul Activity Center for the Turkey Federation Event hosted by the Knights of Columbus.  Motion carried by a unanimous vote of the Council present. It was noted the location was within 300’ of a school and church.

BILLS:  The bills in the amount of $213,038.38 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

EXECUTIVE SESSION:  On motion by Councilman Lester, second by Councilman Lorentz to go into Executive Session according to Section 67-2345 (f) litigation.  ROLL CALL VOTE:  YES: Dumas, Houger, Lester, Lorentz, Bentley, Peterson.  NO:  none.  The motion passed.

The Council returned to regular session. 

WWTP BID AND AWARD:  Cory Baune with J-U-B explained that bids were opened March 1st and the base bids received were as follows:

• Contractors Northwest Inc. (CNI) $3,802,500.00
• TML Construction Inc. $3,853,500.00
• Lydig Construction Inc. $4,058,500.00
• S&L Underground Inc. $4,100,000.00
• Mountain States Construction Co. $4,380,800.00

The award will be for the base bid and add no 1.  The budget on the project is approximately $4.4 million, with a contingency of $200,000 which leaves $4.2 million for the award.

On motion by Councilman Lorentz, second by Councilman Lester to accept the second low bid, TML Construction Inc. due to the following reason:  pursuant to Idaho Code Section 54-1904 D, CNI is prohibited from participating in the rebidding of the project.  As such the city is awarding the bid to the next low bidder, TML pending Rural Developments concurrence.  The city attorney will inform all bidders on the project, in writing, of the City’s decision and the basis therefore. 

Chuck Tasca, the chief estimator for CNI explained that CNI did submit a letter requesting to withdraw a bid on the original project.  No one said they wouldn’t be allowed to rebid and they asked and provided information during the process of developing the rebid information.  They requested that they be allowed a week for them to respond. 

Attorney Green stated that after the bids were received, he discussed it with ICRMP and felt that CNI was not eligible per the above Idaho Code section. 

ROLL CALL VOTE:  YES: Houger, Lester, Lorentz, Bentley, Peterson.  NO:  none.  Abstain: Dumas.  The motion passed.

SURPLUS:  On motion by Councilman Lester, second by Councilman Peterson to allow Snowhaven to surplus the following items.  Motion carried by a unanimous vote of the Council present.
 
• 1985 Ford Bus
• 20 chairs
• 8’ stainless steel table

SIDEWALK WAIVER REQUESTS:  Councilman Lester made a motion second by Councilman Lorentz to renew the sidewalk waiver for Performance Radiator at 406 Pine Street and grant the request for a waiver for Partsway at 608 North D Street.  Motion carried by a unanimous vote of the Council present.

BUILDING PERMIT FEE FOR STARTING WORK WITHOUT A PERMIT:  Discussion occurred on creating a fee if work is started without a permit.  The Uniform Building Code had a double fee built into the code for work that was started without a permit.  The International Building Code leaves it up to the governing body to adopt what they see fit.  On motion by Councilman Lester, second by Councilman Houger to have the City attorney draw up an ordinance for a double fee if work is started prior to purchasing a building permit.  Motion carried by a unanimous vote of the Council present.

SEXUAL ASSAULT AWARENESS MONTH:  Kristy Beckstead requested permission through a letter to hang blue ribbons on the light posts in town during April to bring awareness of sexual assault to the community.  On motion by Councilman Lester, second by Councilman Peterson to allow Kristy Beckstead to hang ribbons for the month of April for sexual assault awareness month on the light posts.  Motion carried by a unanimous vote of the Council present.

 FOREST SERVICE MOVE TO KAMIAH:  Discussion occurred on the Forest Service’s plan to move the Supervisors Office to Kamiah at the end of the existing lease, which is about 7 years.  Mayor Walker stated he has been talking to area administrators at various businesses.  He felt a task force should be formed.  Councilwoman Dumas knew the Chamber was drafting a letter and didn’t know if the City wanted to make it a joint effort, but felt the City should send a letter.  She felt economically and socially it would be a negative move for Grangeville.  Councilman Houger felt the City should consider enacting coordination with the Forest Service.  After further discussion, Councilwoman Dumas will draft a letter from the City opposing the move and then the Mayor will work on forming a task force. 

WWTP PROJECT’S SPECIAL INSPECTION REQUEST FOR QUALIFICATION:  Public Works Director McFrederick asked for approval to advertise for an RFQ for materials testing, which would include soil compaction testing, concrete and rebar, and welding and bolts on the building, to name a few.  On motion by Councilman Lorentz, second by Councilman Lester to authorize advertising for an RFQ for special inspection on the WWTP project. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE:  The Council received copies of the CEDA Annual Report.  The next Council meeting is Tuesday April 3, 2012.

The meeting adjourned at 9:15 P.M.

 ____________________________
 Bruce Walker - Mayor

ATTEST:

_________________________
Tonya Kennedy - Clerk

The City Council met in regular session on March 5, 2012 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:
      
Del Houger
Mike Peterson
Brian Lorentz
Shelley Dumas
Rob Bentley

Councilmember absent: 

Wes Lester

City employees present were Attorney Green, Public Works Director McFrederick, Chief Drew and Clerk Kennedy. 

MINUTES:  The meeting was called to order and the minutes of the February 21st meeting were approved as presented by Councilman Peterson, second by Councilman Lorentz.  Motion carried by a unanimous vote of the Council present.

PUBLIC HEARING ON THE VACATION OF A PORTION OF 8TH STREET:  Clerk Kennedy explained that 8th Street was dedicated in both the South Addition and Knob Hill Addition.  The dedicated street in Knob Hill is currently part of the backyards of some of the citizens.  Through the vacation process the City plans to vacate that area in the backyards and will keep 8th Street as currently being used. 

Attorney Green stated that it is important for the City to move forward.  Then it will accurately reflect that the City owns the street where it exists and not in the back yards of properties.  After tonight, the next step will be to get an accurate 8th Street legal description for what is being used.

Written Correspondence:  None

Supporters:  None

Neutral:  None

Opponents:  None

The hearing was closed. 

On motion by Councilman Lorentz, second by Councilman Houger to direct the City Attorney to draw up a City Ordinance to vacate the existing 8th Street.  Motion carried by a unanimous vote of the Council present.

VISITORS:  Herb Lindsey a republican candidate for Idaho County Sheriff introduced himself to the Council.  He has been in law enforcement for almost 30 years and has worked in every area of Idaho County. 

COMMITTEE REPORTS:  The department had 30 cases written, 8 citations, 2 written warnings, 106 calls for service, 3 dogs and 1 cat handled.  The Police and Animal Control Report for February 2012 was accepted on motion by Councilman Lorentz second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

Chief Drew hired Mike Quintal as our new police officer.  He comes from Lewis County and will start on March 20, 2012.   

The Snowhaven Minutes from March 1, 2012 were accepted on motion by Councilman Houger, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

FIRE AT WWTP:  The fire investigator showed up on Thursday last week and through ICRMP notified the City to get bids to get the building fixed.  The quick response by the fire department saved the equipment in the building.

PEBBLE CREEK ADMINISTRATOR:  Mayor Walker would like to appoint Jeff McFrederick as the new administrator, replacing retired Ken Gortsema.  On motion by Councilman Houger, second by Councilman Peterson to allow the Mayor to appoint Jeff McFrederick as the administrator for Pebble Creek Subdivision.  Motion carried by a unanimous vote of the Council present.  Mayor Walker appointed Jeff McFrederick as the administrator of the Pebble Creek Subdivision.

ARBOR DAY PROCLAMATION AND GRANT:  Mayor Walker proclaimed April 27, 2012 as Arbor Day in Grangeville.  On motion by Councilman Lorentz, second by Councilman Peterson to authorize the Mayor to sign the Arbor Day Grant application.  Motion carried by a unanimous vote of the Council present. 

ITEMS TO NOTE:  The Council received the 2010-2011 Year End Walco Tonnage Reports.
 
The meeting adjourned at 8:05 P.M.

 ________________________________
 Bruce Walker - Mayor

ATTEST:

________________________
Tonya Kennedy - Clerk

The City Council met in regular session on February 21, 2012 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Walker presided:

Councilmembers present:      
 Del Houger
Mike Peterson
Brian Lorentz
Shelley Dumas
Wes Lester

Councilmember absent:       
Rob Bentley
 
City employees present were Chief Drew, Public Works Director McFrederick, Attorney Green and Clerk Kennedy. 

MINUTES:  The meeting was called to order and the minutes of the February 6th meeting were approved as presented by Councilman Peterson, second by Councilman Houger.  Motion carried by a unanimous vote of the Council present.

AGENDA AMENDMENTS:  none

VISITORS:  Charlie Fournier was present asking for permission to gate the alley at the Sts. Peter and Paul school playground where they have just installed a fence around the playground.  The playground is located south of Lake Street between B and C Streets.  Mayor Walker stated normally fences and gates are not allowed in the alley.  Councilman Lester looked at it today.  A house on Court Street actually blocked the alley with a white picket fence and no one can drive through the alley as there is also a tree in it.  Councilman Lorentz, made a motion, second by Councilman Peterson to allow Sts. Peter and Paul School to put an unlocked gate in the alley behind their playground.  Motion carried by a unanimous vote of the Council present. 

Melissa Bryant with Ida-Lew is involved in a meeting at 9:30 a.m. tomorrow at the Soltman Center with discussion on allowing professional growth and retaining youth in the community and wanted to invite everyone interested. 

COMMITTEE REPORTS:  The Snowhaven Minutes from February 9, 2012 were accepted on motion by Councilman Houger, second by Councilman Lorentz.  Motion carried by a unanimous vote of the Council present.

The Library  Minutes from February 9, 2012 were accepted on motion by Councilman Peterson, second by Councilman Lester.  Motion carried by a unanimous vote of the Council present.

BILLS:  The bills in the amount of $300,881.59 were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Peterson.  Motion carried by a unanimous vote of the Council present.

LOCHSA LAND EXCHANGE COMMITTEE RECOMMENDATION:  Councilman Lorentz explained that the Lochsa Land Exchange Committee met multiple times and their recommendation is a “no action” alternative to the proposed exchange.  As a second alternative, they propose the “blocking and exchange” of the current “in holdings” comprising the checkerboard in the Upper Lochsa.  Mayor Walker felt it was important that the City come up with a recommendation to the Forest Service that could be submitted in writing.  Councilman Lorentz recommended using the recommendation shown above from the committee.  On motion by Councilman Lorentz, second by Councilman Lester to draft a letter encompassing the recommendation of the committee, even though it’s outside the comment period and have it delivered to the Forest Service.  Motion carried by a unanimous vote of the Council present.   Councilman Lorentz will draft the letter for Mayor Walker to sign. 

AUDIT PROPOSAL:  On motion by Councilman Lorentz, second by Council Peterson to accept the audit proposal for FY11 in the amount of $17,200.  Motion carried by a unanimous vote of the Council present. 

SURPLUS:  Chief Drew explained that he’d like to surplus the 1995 Jeep Cherokee that was picked up for animal control earlier in the year and keep the 1998 Ford pickup as it is in better shape and has less miles than the jeep.  On motion by Councilman Lester, second by Councilman Lorentz to allow the police department to add the 1995 Jeep Cherokee as surplus and remove the 1998 Ford pickup from the surplus list.  Motion carried by a unanimous vote of the Council present.

PROCLAMATION:  The Mayor proclaimed April 2012 as Fair Housing Month. 

ITEMS TO NOTE:  The Council received copies of the Community Tree Brochure and the 2011 Animal Ark Year End Report.

The meeting adjourned at 8:15 P.M.

 _________________________________
 Bruce Walker - Mayor
ATTEST:

_________________________
Tonya Kennedy - Clerk